AI estimate generator
Your pricing, service areas, and job types loaded into an AI that drafts quotes in under 60 seconds. Techs fill in a form; the AI writes the estimate.
HVAC · AI AUTOMATION
We build AI that stops your team from writing quotes by hand.
HVAC companies waste 8\u201315 hours a week on estimates, follow-ups, and dispatch scheduling. We build custom AI tools that handle the repetitive work — so your techs focus on jobs, not admin.
- ✓ Fixed-price pilot
- ✓ Live in 2–6 weeks
- ✓ 100% code ownership
- ✓ 30-day warranty
§ 01 / Is this for you?
Straight talk: who this fits, who it doesn't.
✓ This is for you if
- ▸Your estimators write the same quote 10 times a day with minor changes
- ▸Follow-up calls and review requests slip through the cracks
- ▸Dispatch is managed in a spreadsheet or someone’s head
- ▸Customers wait hours for a quote that should take minutes
- ▸You want to grow without hiring more office staff
— Probably not a fit if
- ✕You run fewer than 5 jobs a week — the ROI won’t justify a custom build
- ✕You want a plug-and-play app — we build custom, not off-the-shelf
- ✕You haven’t documented your pricing and service areas yet
§ 02 / Deliverables
What you actually walk away with.
No slideware. Real artifacts in your tools from day one.
Customer follow-up automation
Missed call or web inquiry? The system follows up automatically via SMS and email — on your schedule, in your tone, stops when they book.
Dispatch assistant
Route jobs by tech location, skill set, and availability. No more “who’s closest?” calls at 7am.
Review collection workflow
Post-job SMS trigger with a direct Google review link. Automated, personalised, on-brand.
Admin dashboard + runbook
See every AI action, every follow-up sent, every estimate generated. Flag anything wrong, retrain in one click.
§ 03 / How it works
A simple, four-step process.
Scope & audit01 / 04
Scope & audit
We spend a week mapping your current workflow — how quotes get written, how follow-ups happen, where jobs fall through. Fixed-price from the first hour.
Prototype02 / 04
Prototype
A working first version in under 2 weeks. You interact with the actual tool — not a slideshow. Real data, real output.
Production build03 / 04
Production build
Error handling, logging, human override, your branding — deployed into your tools (ServiceTitan, Jobber, Housecall Pro, or standalone).
Launch & warranty04 / 04
Launch & warranty
Team training, runbooks, monitoring. We stick around 30 days, then you own it clean.
§ 04 / Real results
What we've actually shipped.
Cut estimate time from 45 min to 4
AI reads job details from a simple form and generates a full formatted estimate. Dispatchers stopped spending their mornings on paperwork.
Outcome−91% estimate time
Stop losing leads who never heard back
3-touch follow-up sequence for every web inquiry and missed call. Personalised by job type, stops automatically when the customer books.
Outcome+38% lead-to-book rate
From 3.8 to 4.7 stars in 90 days
Post-job SMS trigger with a direct Google review link. Simple, automated, on-brand.
Outcome4.7★ avg review score
§ 05 / Client result
What our clients say.
Softpers built us an AI assistant that now handles most of our support emails. My team got their mornings back — and our response time went from 6 hours to under 10 minutes.
Sarah M. · Ops Lead · HostEvents
32Hours saved/week
73%Tickets handled
3 wkTime to launch
§ 06 / FAQ
Questions we actually get asked.
01Do you integrate with ServiceTitan, Jobber, or Housecall Pro?
Yes. We’ve integrated with all three via their APIs and webhooks. If you’re on a different platform, ask us and we’ll check.
02How much does it cost?
03How long until it’s live?
04Do you know the HVAC industry?
05What if the AI gets something wrong?
§ 07 / Start here
Request a quote. We’ll reply within 24 hours.
Tell us what you’re trying to automate. We’ll tell you honestly whether we can help, what it would cost, and how fast you’d see results.
- 30-min free discovery call if we're a fit
- Fixed-price first phase — no surprises
- We read every inquiry personally
§ 08 / Related